Customer relations letter to American Airlines

Since the AA customer relations form only accepts a limited number of characters, I figured I'd put the whole complaint here. Spread the word.

Dear sir or madam,
First off, let me apologize if this narrative is overly detailed. I want to make sure I don't miss anything. I wrote the bulk of this letter in the Atlanta airport while the incident was still fresh in my mind.
I live in New York, and I had to go to a California on business during the week of May 28-June 1. Unfortunately, June 1 is my fifth wedding anniversary, and my presence was required in San Francisco to present at a conference. My wife was understandably unhappy about it, but I promised her that I would be there when she woke up the next morning, and we could celebrate the day after our anniversary. I booked flight AA 18 for May 31. My flights into and within California were fine, and I worked like crazy for that week with almost no sleep.
On the night of May 31, I received a telephone call from an AA rep informing me that due to a weather warning in New York, my flight had been cancelled. She offered to book me on the 8am flight from SFO. I explained the anniversary situation and begged her to find me a way to get home the next morning, and after a lot of searching around (she was very helpful) she booked me on flight AA 150 to Boston (it was already delayed and scheduled to depart at midnight), and then another flight from Boston to LaGuardia. I wasn’t happy, but there was nothing I could do, and at least American had taken the initiative to have a real live agent call me, rather than letting me discover for myself at the airport that the flight had been cancelled. I went out for a final dinner and drinks with some coworkers to celebrate a job well done. The service in the restaurant was so poor that after an hour in the restaurant we still had no food, so my dinner ended up being two cocktails. Lack of food, lack of sleep, and two drinks made for a very tired customer stumbling into SFO. I arrived at about 10pm (we planned for traffic and there was none), and figured that since I had two hours and no checked baggage, I could at least eat something in the airport.
Now, here’s where the tale goes downhill. I checked in at the self-service kiosk, and as I was leaving to meet a coworker for a quick bite at the Delta terminal, I noticed that my boarding pass was for AA 16 the next day, arriving at about 8pm. Uh-oh.
I called the AA reservations number and gave the agent my AAdvantage number. She looked it up and told me that I was in fact confirmed for AA 150 to Boston that night, and was just as confused as I was. After some more checking, she found an anomaly in which my name in the reservation was appearing as a completely different name (but with my AAdvantage number). She told me that, sadly, I would have to wait in the line to talk to an AA agent, and she advised me that if the agent at the counter was unable to help, I should request to speak with the manager on duty. Unfortunately, she said, there was nothing that she could do, but since it was obviously an error on AA’s part, the agent at the counter would be extra motivated to help me out.
The line was quite long and it took about 30-40 minutes to finally speak with an agent. I started explaining my dilemma, and he told me that I was booked on flight AA16 (the direct flight the next day), and that there was no record of any calls, conversations, or reservations made after my original flight had been cancelled. Per the very nice phone agent’s instructions, I asked to speak with the manager on duty.
The acting manager came over (her name was Stephanie Mateus) and confirmed the agent’s story. I asked if there was another place where she might find records of my confirmation on flight AA 150, and she said that there was no indication in the system that I had ever called or that any reservations had been made, although she said she believed my story. She said that there were a lot of people who were displaced by the cancellation, there were only three flights of any destination left that night out of SFO, and I could try to go standby on any of them, but my odds were pretty low given the situation. I begged, I pleaded, she said that every seat was taken on every flight and then some. She said I simply had no other options and there was nothing she could do. Remembering that my coworker’s flight was still active, I asked if she could get me on the Delta flight to New York. The ticket agent called Delta and the New York flight was full, but Delta still had ample room on an upcoming flight to Atlanta. The agent got me on the flight to Atlanta and then a seat on flight AA 2370. It was almost three hours in Atlanta, but it was certainly better than the previously offered alternatives.
I thanked the agent and the manager and the agent printed my receipt to show at the Delta counter, along with a boarding pass for flight AA 2370. Considering how tired I was, I didn’t even want to imagine how I was going to feel when I finally arrived in New York. It occurred to me to ask Stephanie for an upgrade on flight AA 2370, in hopes that I might be able to actually get an hour or two of sleep (I’m a relatively tall guy, and sleeping in economy class is near-impossible). She said that the cancellation of the flight was due to weather, and AA’s policy was to not give upgrades for weather-related incidents. I pointed out the extra trouble I had with my disappearing confirmation for flight AA 150, and she repeated that there was no record of that (translation: as far as she’s concerned, it didn’t happen). At this point I got exasperated and said “just so we’re clear, by ‘it’s not our policy’, do you mean that you cannot do it, or that you – Stephanie – are refusing to do it?’? After a lot of “it’s the policy”, she said “yes, I could upgrade you, but I’m not going to, because then we would have to do it for everyone”. I said “fine”, not in a nice tone, and the agent (who up to that point had been pretty nice, considering) said in a raised voice (so everyone could hear) “a flight was canceled! There are more than a hundred people in the same boat as you! If we gave you an upgrade, we’d have to give one to everyone! We’ve done all we can for you!”
Personally, I disagree with that statement, since I doubt that all passengers rescheduled and confirmed seats on flight AA 150 to Boston, only to have the confirmation disappear. However, it wasn’t worth arguing for the upgrade.
Truthfully, it wasn’t about the upgrade. I wanted to feel like somebody cared. I know that bad weather happens, but the whole situation with my disappearing flight confirmation (coupled with the implication by Stephanie that I was either lying or crazy) was, in my opinion, a very unfortunate incident that was either the result of a computer malfunction or human error on AA’s part. In light of this, I was willing to accept an upgrade on flight AA2370, in hopes that I might actually be able to get an hour or two of sleep before finally coming home to my patient and understanding wife, who will most definitely not still be sleeping when I arrive. I personally think that an upgrade would have been a convenient solution: it would have been of little or no cost to the airline, and would have at least done something to reduce my inconvenience and discomfort that was a result of AA’s error. Stephanie, however, stuck to the weather “policy”, and the agent saw fit to loudly make an example of me for anyone else in the line who might be looking to get a free upgrade.

So, to summarize my experience:

GOOD:
--Called me (twice! I actually had a voicemail from another AA agent who had called before – my phone didn’t ring for whatever reason) to let me know that the flight was canceled. Agent on the phone was very patient, especially considering that she probably had a big list of similar calls that she had to make.
--Got me onto a flight on another carrier when there were no viable AA options. Admittedly, this only happened after I thought of it and specifically requested it – Stephanie had already said there was simply nothing more she could do. But, in the end, AA did come through with a flight that was heading east and would get me to New York before the next evening.

BAD:
--Canceled the flight. Incidentally, there was no weather trouble in New York. According to my wife, not a single drop of rain fell on the city. Also, as anyone who lives in New York can tell you, weather prediction in NY beyond a window of about 30 minutes is extremely unreliable. However, I’m going to give AA the benefit of the doubt here, since I’m sure that canceling a flight is quite expensive and inconvenient for AA, and therefore not something that you do lightly. Also to AA’s credit it’s the first AA flight that I’ve ever had canceled on me.
--Lost my confirmation. Even more frustrating was the implication by Stephanie and the ticket agent that I was somehow at fault or lying.
--Wouldn’t give upgrade, based on “policy”, indicating that bad weather (and not AA’s mistake) was at fault for my situation.
--Yelled (well, that’s too strong a word – let’s say he used his “announcement voice”) at me that I was not better than anyone else who had their flight canceled, and it was unreasonable for me to ask for an upgrade (I thought that my situation was particularly unfortunate and unusual – I wasn’t asking for an upgrade on the basis that my flight had been canceled, but of course the “audience” didn’t know that). Needless to say, that was pretty embarrassing, and I recognized the look in everyone’s eyes (since I so often giving it to “squeaky wheel” customers myself). You know the look – the “what makes you think you’re better than me and you can waste the agent’s time by asking for special treatment?” look. This was, as my wife often says, “the cherry on the cake”. I want to reiterate that it was the ticket agent who added this final flourish to my horrible experience. I wish I could remember his name, but my exhausted brain only had room for one, and I decided that Stephanie’s name might be more helpful, since she’s probably the one who is supposed to instill and enforce customer service in the first place.

I really don’t know what to do about this. The only other time I’ve had a similar experience was once with Continental three years ago, and I have not flown on Continental since that happened. I haven’t missed it much, since I never really liked Continental, but I do like American. It’s the one airline that hasn’t crammed in so many rows that my knees are squished the entire flight (the Delta flight to Atlanta served as a great reminder of that). Basically, due to my height, my most comfortable options are usually American and Jetblue, and Jetblue doesn’t go to all the places I need to go. I want to remain a customer, but I want to feel like somebody cares. I want to be a customer of an airline for whom incidents like mine are unacceptable, and when there’s a genuine error on the airline’s part, that airline makes it up to the customer. I’m not a millionaire or a million-mile customer; I’m just a normal guy – I fly about 10-15 times per year to various destinations, mostly in the U.S. Where possible, I have tried to steer those 10-15 flights toward American Airlines – as an example, my wife and I are going a vacation to Cozumel this coming week in celebration of our anniversary, and we’re flying American.
I’m hoping you can find a way to make this up to me.

Sincerely,
Nate XXXXXXXXX